Legal Personal Assistant

We are recruiting for a Personal Assistant (PA) in London. Reporting to the lead Partner of Government and Trade (GAT), you will be a supportive force for our senior leadership team across Government and Trade, assisting in significant bids/business opportunities, project management and providing project support. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for detail. This would be a hybrid role encompassing Executive Assistant – panel management, project support and operational oversight. You will be responsible for providing comprehensive and effective support to the Senior Leadership Team within GAT. In this dynamic position, you will complete a broad range of activities, administrative tasks and projects that enable and facilitate the effective leadership of GAT, operating with integrity and professionalism at all times.

In return we will offer a value linked remuneration package, along with the opportunity to assist with delivering strategic initiatives across the broader business, in addition to working on exciting client engagements.

Your Role

Will include but not limited to:

• Working directly with the senior leadership team across Government and Trade in our Commercial Services Group (CSG) to proactively manage and support their panel and consortium requirements on a day-to-day basis, assist with workload management and provide assistance in a discreet, diplomatic and efficient manner.
• Provide high quality and timely administrative and organisational support, through a broad range of duties including proactively managing multiple complex email inboxes and diaries, including the management of business travel and itineraries. Exercise discretion and effective gatekeeping, with a focus on forward planning and scheduling
• Ensure the senior leadership team are advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Support the planning and execution of meetings, ensuring timely collation, consolidation and distribution of monthly reports, preparation of agendas and minutes/actions and monitor follow up of actions.
• On behalf of the Partner of Government and Trade, act as the key role in coordinating and drafting, where appropriate, reports, papers, briefings, and analyse management information for a range of internal and external audiences. Liaise with Partners to ensure they are well prepared when representing the senior team in key meetings with internal and external stakeholders ensuring that TLT is presented well.
• Liaise with a wide range of internal and external stakeholders including Group Leads, Team Leaders, Partners, HR, Risk and colleagues, to support the Government and Trade Partners and wider CSG ambitions to ensure key deadlines, actions and milestones are tracked and delivered on time.
• Act as a subject matter expert on administrative systems and processes. including being point of contact and manager of Firm transformation and change projects
• Identify and implement improvements in business support processes. including the development and management of internal database and folder management of sensitive files and company documents
• Accountable for the development and coordination of internal and external communications, including liaising with the BD&M team for their timely publishing and impact.

Your Skills and Experience

Our employees are talented people, distinguished by technical excellence, with a willingness to embrace team working and a passion for client service. You will be able to demonstrate a similar supportive, flexible and driven ethos and will have accumulated the following experience and skills:

• 5+ years of experience in a government or legal EA, operations, project or communications role.
• Strong organisational and planning skills and an excellent attention to detail with a proven ability to manage multiple tasks concurrently.
• Highly proficient IT skills, in particular the ability to handle complex electronic diaries and emails and the MS Office suite of programmes.
• Exceptional communication and interpersonal skills and an ability to engage with stakeholders throughout the business at all levels of internal stakeholders and external clients.
• Possess the ability to handle confidential information appropriately and work with discretion.
• Ability to cope with a wide range of competing demands and changing priorities.
• Ability to anticipate issues, problem solve and provide practical innovative solutions.
• A degree in business or related field, or equivalent experience preferred.
• Experience of producing and maintaining complex source material, information and data.

Your Team

Further to our appointment to the post-Brexit trade law panel early in 2021 with our fellow Artis consortium members (US firm McDermott Will & Emery and Canada’s Borden Ladner Gervais), we offer the UK government access to exceptional understanding and experience in international trade law, backed by a substantial UK presence and extensive experience in advising central government across a multitude of UK and EU matters.

To date, the consortium has been awarded a contract by the UK’s Department for International Trade to advise it on the upcoming free trade agreement negotiations with India.  It has also been appointed to advise the DIT on the UK’s accession to the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP) and two bilateral free trade agreements with Canada and Mexico in August 2021.

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer’s Law Firm of the Year, recognising our incredible success story.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute. 

Our Benefits

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance. 
At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people.

TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. 

We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com 

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