Sourcing Assistant

We are currently looking for a Sourcing Assistant to join our growing Procurement Team.

You will be supporting Senior Procurement Manager and Sourcing Manager as well as having your own projects. 

Your role will be centred around the identification and engagement of new suppliers, including both direct engagement and RFIs / RFPs, and completing contract renewals with existing suppliers, with a focus on compliance, commercial risks and delivering value. 

This role will require a knowledge of procurement and supplier contracting for proactive contract renewals and ensuring the best value for money for the firm.  

Your Role

As a Sourcing Assistant your day to day remit includes:

• Oversee the existing supplier database, produce reports on upcoming contract and due diligence renewals and maintain integrity of data within the system. 
• Proactively contact relevant business areas and stakeholders based on the reports produced ensuring timely engagement with Procurement for their requirements. 
• Conduct new and existing sourcing and procurement activities to meet requirements from business requesters and stakeholders. This includes contracting directly with individual suppliers and running tenders (both RFI and RFP) with assistance from the Sourcing Manager and Head of Procurement, working directly with budget- and stakeholders. 
• Collaborate closely with Subject Matter Experts across the firm (Information Security, IT Architecture, Data Protection, PMO, Risk, Stakeholders) for the delivery of tenders and contracts, including working from functional and non-functional requirements, pricing, implementation methodologies and timelines, producing overall supplier recommendations (and scoring where relevant) for selection. 
• Perform and facilitate supplier on-boarding processes including executing non-disclosure agreements, sending due diligence questionnaires, reviewing supplier responses, financials, and credentials, completing Supplier Risk Assessments (with input from SMEs), and supporting the Sourcing Manager and Head of Procurement in performing terms reviews and Contract Risk Assessments. 
• Analyse existing supplier contracts for compliance, cost efficiency and consolidation opportunities. This may include benchmarking of contracts against current market offerings for complete analysis.  
• Support client and regulatory audits (collating from TLT’s supplier database any requested information on supplier due diligence and contracts, e.g. contract exit plans, termination clauses, SLAs).  
• Work with the Sustainability team to support TLT’s net zero emissions plan, involving engagement with the firm’s principal suppliers.  

​Your Skills and Experience

• Understand the principles, core elements and processes of procurement and supplier contracting 
• Be ambitious and self-motivated – seeking to broaden and deepen their knowledge of procurement and their expertise in fulfilling the role 
• Be prepared to take the initiative in their work – looking beyond the immediate need and understanding how to better support the requirement especially into the long-term 
• Be perceptive and analytical – not only identifying risks or value opportunities, but understanding what that means for the requirement, the stakeholders, and the firm at large 
• Be an effective communicator - being able to break down complex positions, information, and commercial calculations into accessible formats 
• Have strong internal and external stakeholder engagement skills, and building relationships within the firm and without, over email, telephone / MS Teams and in-person 
• Be comfortable and successful as part of a team 
• Procurement qualifications to CIPS Level 4 or equivalent would be helpful 
• Experience in procurement in the Professional Services sector would be of further value

Your Team

Our Finance and Procurement team are key to strategic decision making, providing key management information, data and analysis to ensure our business runs smoothly and that we comply with all our statutory and regulatory obligations. To do this effectively, these teams take responsibility for billing, payments, credit control, purchasing, client accounting, commercial business partnering, reporting, sourcing, buying and more.

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer’s Law Firm of the Year, recognising our incredible success story.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

Our Benefits

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people.

TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate.

We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on Recruitment.Operations@TLTsolicitors.com

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