We are recruiting for an experienced Personal Assistant to support our Business Services

Management Team. Hybrid role within our Bristol office 2 days a week. 

 

Your Role

In your role you will be responsible for, but not limited to, the following;

  • Provide high quality and timely administrative and organisational support to the Business Services Management team
  • Co-ordination of multiple complex email inboxes and busy diaries by proactively managing the time and priorities demonstrating an understanding of the individuals and firm priorities.
  • Exercise discretion by dealing with highly sensitive and confidential information appropriately
  • Provide effective gatekeeping to the management team, with a focus on forward planning and scheduling to anticipate needs, busy periods and changing priorities – and, where possible, eliminate issues before they arise
  • Manage and coordinate travel itineraries and expenses, including booking of ground transportation, flights and accommodation
  • Schedule, and where needed facilitate, meetings and appointments, including booking meeting rooms, setting up virtual meetings. Where appropriate prepare papers and agendas, attend meetings and take minutes.
  • Ensure the management team are advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Formatting documents, letters and presentations in our brand and house style
  • Supporting on formatting of legal documents and document comparisons
  • Undertake additional responsibilities to meet business requirements, as needed

 

Your Skills and Experience

The role requires a highly self-motivated, dedicated and forward-thinking person who possesses excellent commercial awareness and communication skills. In addition, this role requires:

  • Experience within previous PA roles looking after multiple stakeholders at C-suite level manging complex and confidential diaries and emails
  • Excellent time management and attention to detail
  • Exceptional communication skills, both written and verbal
  • Confident self-starter, able to take ownership, work proactively, think ahead and multi-task in a fast-moving environment with the ability to cope with a wide range of competing demands and changing priorities
  • Exceptional organisational skills and 'can-do' attitude
  • Confidence in decision making and prioritisation of tasks
  • Sensitive and diplomatic management of multiple high-level stakeholders with a high level of confidentiality and the ability to handle confidential information appropriately and work with discretion
  • Experience of managing a demanding schedule
  • Excellent knowledge of MS Office, Teams and SharePoint
  • Experience in a legal environment would be beneficial

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer’s Law Firm of the Year, recognising our incredible success story.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

 

Our Benefits

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people.

 

TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate.

We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on Recruitment.Operations@TLTsolicitors.com

INDTLT

Summary
TLT-3654
Permanent
Business professionals
Bristol
Market Rate, Competitive
Closing Date
Thursday 11 July 2024
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