Billing Assistant

We are recruiting for a Legal Billing Assistant to join our busy Finance team in Bristol. You will report to the Billing Manager working alongside the wider finance department. This is a newly created role and an opportunity to work within a newly-formed centralised billing team. As well as centralising the firms billing function, this role will support the improvement to the end-to-end billing process by bringing forward billing dates and actively managing outstanding WIP. It would be ideally suited to someone with previous legal billing and/or WIP management experience.

Your Role

As a Legal Billing Assistant your day to day remit includes:

• Working with teams from across the business to ensure they are assisted and supported in their billing requirements - processing invoices, credit notes and re-issue invoices.
• Assist in the execution of complex bills in a timely manner (e.g. multiple discounts, split-party billing, multi matter bills and preparation of electronic bills); ensure accurate billing of disbursement entries to clients.
• Ensure invoices are raised in accordance with relevant VAT and Solicitors Accounts Rules; ensure that invoices are processed in accordance with relevant internal financial controls.
• Process time entry write offs, write downs and transfers.
• Assist in the preparation and submission of invoices to various e-Billing platforms, and resolve related invoice rejections.
• Contribute to establishing an agile customer-first culture of continuous improvement; work closely with other Finance teams to resolve billing-related issues.

Your Skills and Experience

• Previous experience of working within a busy finance department, some exposure to legal billing would be an advantage.
• Able to demonstrate a confident manner, the ability to work with people at all levels and collaborate and support other members of the Billing and Finance teams.
• Work well under pressure and to tight deadlines; flexible and adaptable; able to prioritise and work independently and as part of a team.
• Be competent in all Microsoft office applications.
• Previous experience of working within a law firm or professional services environment would be advantageous.

Your Team

Our Finance and Procurement team are key to strategic decision making, providing key management information, data and analysis to ensure our business runs smoothly and that we comply with all our statutory and regulatory obligations. To do this effectively, these teams take responsibility for billing, payments, credit control, purchasing, client accounting, commercial business partnering, reporting, sourcing, buying and more.

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer’s Law Firm of the Year, recognising our incredible success story.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

Our Benefits

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people.

TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate.

We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on Recruitment.Operations@TLTsolicitors.com