We are recruiting for a Bids Assistant to join our growing team in our Cape Town office which is based near Observatory. This role is being offered on a full time basis.
Who Are We?
TLT Resourcing Ltd is a subsidiary of TLT LLP (‘TLT’), an award-winning UK-based law firm with a reputation for its innovative approach to delivering legal services.
Who We’re Looking For
We’re looking for thoughtful professional who brings both depth and perspective. You’re someone who can see the big picture while staying grounded in the details. You’ve built your expertise over time, and now you’re ready to collaborate in a way that lifts others up.
You’re not just skilled - you’re curious, adaptable, and committed to making legal work more accessible and impactful. You know how to navigate complexity, communicate clearly, and build trust across teams and clients.
If you’re passionate about using your insight to drive meaningful outcomes - and you care deeply about people along the way - we’d love to meet you.
What You’ll Be Doing
As a Bids Assistant you will:
Mailbox, portal management and bid preparation
- Manage all communication received into our bid inbox in a proactive and structured manner.
- Maintain our portal database and accounts making sure all information is complete, accurate and submitted on time. Download all bid documents to our specific bid SharePoint site.
- Responsible for bid preparation tasks including, creation of bid matter numbers, updating our bid tracker system, creating a consistent SharePoint folder structure with documents created and stored in line with our bid guidelines.
- Support in the preparation of the bid activity schedule, highlighting tasks, responsibilities and deadlines.
Bid support
- Support the bid team in reviewing client requirements.
- Arrange bid kick off meetings, review meetings and sign-off meetings with key stakeholders.
- Create bid and presentation templates aligned with the client’s evaluation criteria and TLTs brand.
- Complete standard qualification information, CVs, team structures, matter examples and due diligence requirements.
- Work with the bid team to support co-ordinating our internal subject matter experts to deliver legal and business services content in line with deadlines.
- Check written content for grammar and consistency ensuring it reflects TLT’s tone of voice.
- Collect and collate bid feedback.
- Support in the creation of presentation materials for pitches.
Content management support
- Capture and categorise best in class answers incorporating both legal and business services text, experience, CVs, directory quotes, etc. for inclusion within our bid precedent library.
- Support with bids reporting.
- Maintain our panel and framework review schedules.
What You Bring
- Enthusiastic, confident, pro-active and persistent
- Good attention to detail
- Excellent interpersonal and relationship building skills
- Good organisational skills – able to work at pace, multi-task and have strong time management skills
- Able to work well under pressure
- Good humoured, resilient and positive outlook
What Makes This Role Special
People-first culture: We believe that when people feel seen, supported, and valued, they do their best work. We foster a culture of respect, empathy, and belonging - where your voice matters and your wellbeing come first.
Inclusive environment: We welcome people of all backgrounds, identities, and experiences. Diversity isn’t just a value - it’s a strength.
Growth-focused: We support learning, development, and career progression. Whether you’re deepening your expertise or exploring new paths, we’ll back you.
Purpose-driven: Your work will help clients navigate legal challenges with confidence and clarity, making a real difference in their lives and businesses.
Please be aware that, as part of our recruitment process, we conduct background checks for all successful applicants. These checks cover employment and education history, identification, and relevant credit and criminal record checks.
