Data and Records Manager

Due to a continued growth in our technology stack and reliance on our data, we currently have an excellent opportunity for a Data and Records Manager to join our Technology Team here in Bristol. You will play a senior management role in determining and managing all aspects of our data and records throughout their lifecycle. As the specialist you will be responsible for overseeing the management, retrieval, and storage of electronic data and records.  

We value our employees highly and we want you to feel valued. You will receive a competitive basic salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance. 

Your Role:

In this role, you’re tasked with developing and implementing policies and procedures for records management, ensuring compliance with legal and regulatory requirements. This includes overseeing the full lifecycle of records and data, managing the intake and dissemination of both physical and electronic records, and ensuring accurate labelling and naming conventions through data modelling. Effective security measures are implemented to protect sensitive information, with access controls and permissions established to maintain data integrity and confidentiality. 

 Records Management: 

• Develop and maintain systems for storing, retrieving, archiving, and disposing of records. 
• Ensure accurate classification, indexing, and tagging of records for easy access. 
• Manage the lifecycle of records in accordance with retention schedules and legal requirements. 

Electronic Data Management: 

• Oversee digital records systems including databases, cloud storage, and document management platforms. 
• Ensure data integrity, security, and accessibility across electronic systems. 
• Support digital transformation initiatives and migration of physical records to electronic formats. 

Physical Records Oversight: 

• Organise and maintain physical filing systems and archives. 
• Coordinate secure storage and transportation of physical documents. 
• Implement procedures for physical record retention and disposal. 

Compliance and Governance: 

• Ensure compliance with GDPR, FOI, and other relevant data protection and records management legislation. 
• Conduct regular audits and risk assessments of data and records systems. 
• Develop and update policies and procedures related to data and records management. 

Training and Support: 

• Provide training and guidance to staff on records management best practices. 
• Act as a point of contact for records-related queries and support. 

Your Skills and Experience

Our employees are talented people, distinguished by technical excellence, with a willingness to embrace team working and a passion for client service. You will be able to demonstrate a similar supportive, flexible and driven ethos and will have accumulated the following experience and skills: 

• Proven experience in data and records management. 
• Knowledge of data protection laws and records retention policies. 
• Excellent communication and collaboration abilities. 
• Proficiency in records management software and tools. 

TLT is committed to creating a diverse working environment and encourages applications from all suitably qualified people, regardless of any of the characteristics protected by the laws in the locations in which we operate. We welcome applications from people with disabilities and as a Disability Confident Employer, we are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on HR-Recruitment@TLTsolicitors.com . 

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,800 people in offices across the UK and a network of partner firms across Europe, India and the US. TLT was named Law Firm of the Year at the Legal Business Awards 2023. This marks the third year in a row the firm has taken away this accolade in industry awards - having previously been named Law Firm of the Year at The Lawyer Awards in 2021 and the British Legal Awards in 2022.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

Our Benefits

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance. 

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work/life balance of our people. We’re happy to talk about how flexible working can work for you and this role. 

TLT is committed to creating a diverse and inclusive working environment and encourages applications from all suitably qualified people, regardless of disability, race, gender identity, sexual orientation, or any other characteristics protected by the laws in the locations in which we operate.

We welcome applications from people with disabilities and are committed to providing reasonable adjustments, where necessary, to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, require any reasonable adjustments or an application to Access to work please contact the recruitment team on Recruitment.Operations@TLT.com